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Starting A Bookkeeping Business: A Step-By-Step Guide

The digital age has made it possible to start online businesses of all shapes and sizes, so there is something for everyone. Anyone can create a successful online business with the right tools and dedication.

If you have a knack for numbers and a good head for organization, starting a bookkeeping business might be the right choice for you. You can use your skills and experience to help other businesses succeed by running a bookkeeping business.

It is an in-demand area. Businesses have to keep their bookkeeping records by law, and someone has to do that work for them. The success of a business depends on accurate and up-to-date bookkeeping records.

If you have no previous experience with running a business or even with bookkeeping, it might be hard to start from scratch, but we are here to break the process down for you. With the right guidance, you will be able to navigate the bookkeeping process and build a successful business.

Whether you have been in the accounting industry for years or you are starting a business with no experience, there is something for you to learn in this article.

What is a bookkeeping business?

Essentially, bookkeeping is about accounting – helping businesses to ‘balance their books.’

The term encompasses a broad range of services, including the following:

  • Managing accounts receivable and accounts payable
  • Reconciliation
  • Payroll
  • Reporting
  • Income tax and self-employment tax preparation
  • Invoice preparation
  • Supplemental financial reports. Cash flow statements give a more detailed view of a company’s financial performance. budget)
  • Tracking long-term assets. Tracking these assets can help businesses identify inefficiencies and reduce costs associated with inefficient asset management. equipment)


These services fall into three primary categories: balance sheet, income statement, andstatement of cash flow.

All businesses need accurate records of their income and outgoings when the financial year ends. It is easier to submit taxes if you have accurate records throughout the year.

Most business owners don’t just want to know the numbers, they want to understand them as well. Business owners can plan for the future of their company if they understand the numbers.

This means looking at assets, liabilities, equity, and profit, and figuring out what they mean for the business in question. In order to make informed decisions about the future of the business, it’s important to understand how these elements interact with each other.

The chance to help your clients grow their businesses by offering them advice as well as getting nerdy with the numbers is offered by a bookkeeping business. By giving your clients insights into their business performance, you can help them make better decisions to take their business to the next level.

It can be a rewarding career path for the right person. It can be rewarding to pursue a career in this field.

Starting a Bookkeeping Business

Here are the steps to consider when starting your own bookkeeping business:

Startup Costs

There are no costs involved in starting a bookkeeping business. Entrepreneurs can make a living from the comfort of their own home. You don’t need to buy much if you already have a good laptop. Even if you don’t have a good laptop, you can still use other devices to do the work. A laptop alone is not likely to suffice. It is possible that a desktop computer is needed to complete certain tasks.

Since most clients will expect you to work with their accounting software, it’s essential you buy or subscribe to the relevant programs. One reason to focus on one piece of software is that these can be relatively expensive. Taking the time to research the different software options can help you find the best one for your needs without breaking the bank.

Since you are a professional, it makes sense to choose the Advanced option if you want to save money. Features in the Advanced package will help you get the most out of your business finances.

Insurance is one of the must-haves. Errors and Omissions Insurance is an essential form of protection for any business, ensuring that it has the necessary coverage in the event of a mistake or oversight. Bookkeepers are responsible for taking care of sensitive information for clients and keeping records accurate. They need to remain organized and up-to-date with their work to ensure the best results for their clients. If you make any mistakes, you could end up being sued by your client. It’s important to double-check your work before you submit it to your client. In the event of this happening, insurance protects you. Financial security and peace of mind can be provided by it. Errors and omissions insurance costs $200 a year and is the name of the insurance policy you need. Errors and omissions insurance will protect you financially in case of any legal issues that arise due to errors or mistakes in the performance of your professional services.

There may be more expenses involved if you are new to bookkeeping. It’s important to research and choose a class that’s right for you. If you don’t have the experience to back up your capabilities, you might want to take a certification. Knowledge and qualifications can be equally as valuable as experience, so it’s important to remember that experience shouldn’t be the only factor in showcasing your abilities. We will go into this later. It is important to revisit the basics first in order to get a better understanding.

Finally, there are a few optional, but not essential, costs you might want to consider:

  • Business Cards
  • Office Supplies
  • Website Creation and Hosting
  • Email account linked to your domain
  • Scanner
  • Computer Safety Software (disk encryption, password management)
  • Business Start-Up Costs

Business Structure

There are a lot of ways to structure a business. If you want to open up your own small business that provides bookkeeping services to clients, you could choose to offer it on a freelancer basis.

  • The simplest way to start a business is as a sole proprietor. As a sole proprietor, you are personally liable for all debts and obligations related to your business. Since you will be personally responsible for anything that goes wrong with the company, it can be riskier to set up as a sole proprietor. It’s important to consider your options before making a decision, as you may be on the hook for debt incurred by the business. If you are sued, you could potentially go bankrupt and lose all your assets. In case of a lawsuit, it’s important to have adequate insurance coverage.
  • If you want to go down the path of being a full-blown business, you could launch a limited liability company, which is the most popular choice. It is possible to separate your personal assets from your business in case of legal issues. Even if the business goes bankrupt, you can keep your personal savings because you won’t be personally liable for anything that goes wrong. You will need to pay to get your business license, taxes, and registration if you choose to become an limited liability company. The benefits of an llc outweigh the costs, making it a worthwhile investment for many entrepreneurs. You will need a business checking account. To find the account that best suits your needs, be sure to research all available options. It is likely to increase your earning potential since clients will see you differently. It is possible for you to expand your business and take it to the next level.
  • S-corp is a business that passes income, losses, deductions, and credits through shareholders for federal tax. Small business owners can use an S-corp to reduce their self-employment tax burden. It means that profits can be paid as dividends in order to reduce your tax bill. The amount of dividends you can take out of a company is limited by the company’s profits and distributions to shareholders. In addition, a C-corporation is not likely to be applicable to your business for a few years. C-corporations are subject to higher taxes than other business structures, so small businesses may want to consider alternative options.


If you don’t know how to bookkeep, you can’t expect to make a living from it. To be successful, you need to understand the basic principles and concepts of bookkeeping. If you want an in-depth idea of the principles of bookkeeping, it is a good idea to consult a training program or book on the topic, but here are some key aspects.

A way of accounting that ensures you do every transaction and formula twice is double-entry bookkeeping. Double-entry bookkeeping gives businesses the security of knowing that all financial data is accurate, providing valuable insight into the financial performance of the company. If a firm buys something as a business expense, it needs to be recorded both as cash being spent and another asset being obtained. Make sense?

You will have to prepare general ledgers, or a record of each transaction the company makes, including the date, description, quantity, and price. Companies can easily track their finances by keeping accurate records. Most of the time, this is done using online bookkeeping software. The software can give you an overview of your finances at any time.

Business transactions are an important part of bookkeeping. It is easier to produce financial reports when transactions are classified correctly. There are different classifications for profit-making, sales and expenses, investing, and financing activities. For-profit or not-for-profit organizations can be classified.

Everyone has to start somewhere if these concepts are completely new to you. You can take your time and learn at a pace that is comfortable for you.


Soft skills like accuracy, reliability, and organization are needed. You will be successful in any position if you have soft skills. You need to project yourself as a professional who they can trust since bookkeeping involves working with sensitive information. It’s important to create a good relationship with your clients in order to build trust.

It is not only about how good you are at your job and how professional you are. It’s about how you interact with your colleagues, build relationships, and work as part of a team. You have to be likable as well. GoodInterpersonal skills can help you to be successful. If you have no social skills and don’t like spending time with your clients, they might not want to work with you again. It’s important to have good communication skills and strong relationships with clients in this role.

If you aren’t who you are, you don’t have to put on a mega-extroverted, charismatic front. Listening to the problems of your customers and enjoying helping them will show them you are genuine and truly care. Customers are more likely to return to a company that demonstrates care and compassion, as this will create a positive reputation for your business.

You are both entrepreneurs and willing to do anything for your businesses.


Being familiar with accounting software is important for businesses that use it. If you have a knowledge of accounting software, you can stand out in the market. Quality is often better than quantity when it comes to accounting software. If you want to maximize your potential, focus on mastering one or two accounting software programs.

You can position yourself as an expert if you know how to use the program and aim for an in-depth understanding. Clients may be suspicious of someone who claims to know how to use different programs. Make sure you choose a popular piece of software for this tactic. Make sure that the software you choose is easy to use and user friendly, so that users can quickly become familiar with it.

We recommend that you use QuickBooks because it is the biggest player on the market. It’s ideal for small businesses because it’s easy to learn and use.

Where Can I Learn The Skills Needed To Started a Bookkeeping Business?

The class is called “bookkeeping business” and it has a height of 300 and a width of 200. Many people choose to become certified or licensed in order to increase their credibility and demonstrate their knowledge of bookkeeping practices.

So, theoretically, whoever you are and whatever experience you have or do not have, you could start your bookkeeping business right now and start working from home.

It would be irresponsible to do this if you have no experience or knowledge. It’s a good idea to research the task at hand before jumping in.

The good news is, there’s a wealth of resources out there for you to become a certified bookkeeper, which will only make your business more profitable in the long run:

Those who want to start an online bookkeeping business can find a lot of online resources on is a great place for established online businesses looking to expand their services and stay up-to-date with the latest industry trends. If you are a professional who wants to take things to the next level, or if you are completely new to the world of bookkeeping, there will be something suitable for you on the site. You can benefit from the resources on this site regardless of your level of expertise.

One of the best products for learning how to start a virtual bookkeeping business is their bookkeeper launch course. It is designed to help users become successful, independent business owners. The program covers everything you need to know to start your own business, with a focus on learning bookkeeping skills, building efficient systems to run your business, and marketing to prospective clients. The program will give you everything you need to launch your business.

If you would like to try it out before buying, there is a free introductory class. You will be able to ask questions and get advice from the instructor during the class.

The ‘Bookkeeper Lab’ is a program for people who want to go from being a standard bookkeeper to a thriving business. The program gives you the tools and resources to start your own business. There is a great community and advanced learning content. You will need at least five clients to join it. It’s a great way to grow your client base.

The Bookkeeping Elite is for those who are already running a successful business but want it to be self-sufficient. The system can help take the business to the next level. The most advanced strategies are included in this membership, as well as regular meetups and entry to a mastermind. Members have access to exclusive resources and support from industry professionals.

Accounting Program Certifications

Some accounting programs have their own certifications. It is possible to demonstrate your knowledge and skills in the field of accounting with these certifications. If you want to specialize in a single piece of software, then obtaining a qualification like this could be a smart move; potential clients will recognize the name and feel reassured that you know your way around the program. You may be able to open up new job opportunities with the new qualifications you have obtained.

QuickBooks Online offers the chance to get certified as a There are a series of training courses. Once you’re qualified, QuickBooks will place you on their ‘Find a It is possible to find clients on ProAdvisor’s site for free. Other perks include a discounted website builder and email marketing service. It is possible to build and maintain a successful online presence for your business.

Likewise, Xero offers a You can find clients with the help of the Xero advisor certification. This certification can be used to increase your credibility and be seen as an expert in the field. Depending on how many clients you have, you can go through a number of different levels. Anyone looking to expand their business or increase their client base can use it.

Online Communities

There are courses and certifications that are great for learning the basics of bookkeeping, but sometimes you feel like you need support or to ask questions, that is when you might find a community to be useful. Additional courses or guidance from experienced professionals can be found in the community.

These days you can search for a There is a Facebook group about everything. Anyone can join the group and share their ideas and experiences. Bookkeeping is not an exception. It is important to maintain accurate bookkeeping records in order to ensure financial accuracy and compliance with accounting regulations. It is possible to find other people working in the same industry by searching for a bookkeeping professionals group on any social media. You can connect with other professionals to share experiences and knowledge, as well as network for potential job opportunities.

entrepreneurship can be lonely. If there is no one to share the burden of your business with, it can be isolating. The journey can be made more enjoyable with the help of a business partner. If you have doubts or just want someone to talk to, reach out to others or ask for advice. There are always people who are willing to lend an ear and help out, so it is important to remember that you don’t have to go through difficult times alone.

Which Software For Bookkeeping Should I Use?

There are some great software that can be used for bookkeeping. If you use the right bookkeeping software, you can make your business processes more efficient and cost-effective. Most of these services offer a free trial for at least a month if you are not sure which to use.

If you want consistency with your finances, try them all out for a full month before making a decision. It would be better to research the options carefully and make an informed decision that best suits your goals and financial situation.


Quickbooks is the most popular software used by businesses. It is easy to use and can be tailored to fit any size business. It has been a leader in the industry for a while and has a lot of features. It is highly sought after by businesses looking to increase their productivity.

Tracking project profitability, managing bills, invoicing and payments, monitoring cash flow, finding tax deductions, and calculating professional estimates are some of the tasks you can do with QuickBooks. Businesses of all sizes can use the platform to stay organized and efficient. You may not be able to find all the features if you choose a different plan. Make sure to read the features list carefully before making a decision as some plans may offer additional features that are not available on other plans.

It is best to use the online version of the application. The online version has a wider range of features.

Quickbooks Plan Options:

  • Self-employed: $15 a month
  • Simple Start: $25 a month
  • Essentials: $20 a month
  • Plus: $35 a month
  • Advanced: $150 a month

You will also have access to webinars to learn more about your trade. You will be able to make the most of your chosen profession if you stay up-to-date with the latest trends.


Xero is another huge name in the world of accounting software. It works the way you would expect it to. You can manage invoices, projects, bank connections, inventories, expenses, bills, and more with both of them. Each has unique features that make them stand out.

There are some subtle differences. It is important to understand the differences in order to make the right decision. Tax support and lending are some of the features that Xero doesn’t offer. It provides an all-in-one solution and is a great choice for businesses that need comprehensive bookkeeping capabilities. Adding more users to one account for less is an important consideration if you want to have a larger business with employees.

There are a few price plans. You can get great discounts depending on the plan you choose. The cheapest plan of Xero is very limited, so it seems like they are cheaper overall. QuickBooks is cheaper for smaller businesses than it is for larger businesses.

Xero Plan Options:

  • Early: $9 a month
  • Growing: $30 a month
  • Established: $60 a month

Sage One

Sage One is another piece of software that bookkeepers should be aware of. Since it has a more basic approach to bookkeeping, it is slightly different from the other two. A range of other services, such as payroll, can help small businesses manage their finances more effectively.

If you encounter clients who use it, it is smart to know what it is and how it works. When working with clients in the bookkeeping field, knowing how to use Wave can be a great asset.

Sage One Plan Options:

  • Accounting Start: $10/month
  • Accounting Standard: $25/month

The former is 888-739-5110 888-739-5110 888-739-5110 888-739-5110 888-739-5110 888-739-5110 888-739-5110 888-739-5110 888-739-5110 888-739-5110 888-739-5110 888-739-5110 888-739-5110 888-739-5110 888-739-5110 888-739-5110 888-739-5110 888-739-5110 888-739-5110 888-739-5110 888-739-5110 888-739-5110 888-739-5110 888-739-5110 888-739-5110 888-739-5110 888-739-5110 888-739-5110 888-739-5110 888-739-5110 888-739-5110 888-739-5110 888-739-5110 888-739-5110 888-739-5110 888-739-5110 888-739-5110 888-739-5110 888-739-5110 888-739-5110 888-739-5110 888-739-5110 888-739-5110 888-739-5110 888-739-5110 888-739-5110 888-739-5110 888-739-5110 888-739-5110 888-739-5110 888-739-5110 888-739-5110 888-739-5110 888-739-5110 888-739-5110

You will hear a lot about accounting software, but there are other programs that are more niche. These programs may be beneficial for businesses in specialized industries. is a site for handling accounts payable and receivable, which also integrates with the accounting software named above.

They allow you to process bills in the cloud for clients and approve them without having to print or mail checks. It is easier to track and manage payments because of this. Plan Options:

  • Essentials Plan: $39/month
  • Team Plan: $49/month
  • Corporate Plan: $69/month
  • Enterprise Plan: Custom Fit for Your Needs, Price Varies


Hubdoc automates the process of obtaining and downloading bank statements. Even though accounting software connects with bank accounts, it’s not enough to know the income and outgoings of a business To get a complete understanding of the financial position of the business, it is important to review the source documents.

Hubdoc fills in a useful gap because it can be difficult to do this manually. Hubdoc is used by many businesses to automate this process. They can download bills, receipts, and emails. Whenever they need the documents, they store them securely for easy access.

Hubdoc Plan Options

  • $20/month


Unlike the other software discussed, Insightly doesn’t directly help with the bookkeeping process – instead, it’s a customer relationship management (CRM) and project management tool.

It is easy to lose track of what you are doing if you have a lot of clients. It’s important to keep clear records of your progress to stay organized. Insightly is a great tool to keep on top of everything.

Track leads, set tasks, and manage your sales funnel with it. Measure your team’s performance to make sure your sales funnel runs smoothly.

Insightly Plan Options:

  • Marketing: price not disclosed
  • CRM: price not disclosed
  • Build Your Bundle: price not disclosed

Starting a Bookkeeping Business FAQs

How much does a bookkeeper charge per hour?

As with most services, the amount you can charge depends on your level of skill and experience. How much you can charge depends on your reputation and referrals from past clients.

According to the Bureau of Labor Statistics, a basic starting salary for a bookkeeper is $18.87 an hour. You can expect to make more money if you work hard and get promoted. You could easily charge more if you are successful at attracting high-quality clients. Ensuring that you provide a valuable service that warrants an increase in pricing is important.

According to, the average hourly rate for their graduates is $60 an hour. Some of the most successful businesses in the world have employed their graduates. Not bad!

As a business owner, you will need to cover your costs and pay more taxes. Regardless of how successful your business is, it’s important to manage your finances well. You should expect to earn more than an employee because a portion of your wages will go to business expenses.

How much can you make with a bookkeeping business?

There are a few different ways to start a bookkeeping business. It’s important that you stay organized and have a reliable system in place no matter what approach you choose. If you want to be self-employed and create work for yourself, or if you want to hire employees and eventually create a self-sufficient business, you can either approach it that way. It’s important that you have a plan and goals in place for your business.

If you choose the latter, the profit of your business will be limited to your hourly rate, so if you earned the average rate of $18.87 an hour, you could expect to make around $49,000 in a year. Your potential earning capacity is unlimited if you decide to run a business. It is possible to make a six-figure salary if you work a lot, but your salary will be capped.

If you create a self-sufficient business, the earning potential of your business will be unlimited, and you can continue to hire employees and expand your operations without having to do anything yourself! Success could be the start of a long and successful career in business. Not many people will be able to take this route. Those who do take on this challenge will find it rewarding.

Is bookkeeping a profitable business?

It is a profitable area because of the earning potential of bookkeepers and their businesses. Even more services can be offered to clients with the right amount of knowledge and experience. Businesses need to record their profits at the end of the day, and this requires a bookkeeper. Businesses need bookkeepers to keep accurate financial records and make sure the profits are recorded correctly. There is a good chance of making a healthy profit if you have a steady flow of clients. Many people are turning to the security industry as a viable career option.

You can only run a profitable business if you are good at what you do. Investing time and resources is necessary to succeed. You need to make sure your business is suited to your skills and strengths. It is important to research the market to find out if there is a need for this type of business.

Is starting a bookkeeping business a good idea?

The ability to run a successful business depends on your skills and experience in the field. To remain competitive in the industry, you must be able to provide excellent customer service and build strong relationships with clients. If you have a professional background behind you, you have a better chance of making things work. A strong network of contacts and mentors can help you succeed more quickly.

Even if you fit into the second category, you can still start a bookkeeping business. The rewards of owning your own business outweigh any challenges you may face. You might have to work for free and undergo training before you can make the business work, so don’t quit your day job immediately, but remember that everyone has to start somewhere. You can start small, take it step by step, and eventually you’ll be able to create a successful business.

Do I need a degree to become a bookkeeper?

In a word, no, you do not need a degree to become a bookkeeper. A degree in a relevant subject will be beneficial. It shows clients that you are serious about what you do and that you know your craft. It shows that you are committed to providing the best possible service. At the end of the day, that is all it is. That doesn’t mean it’s any less of a signal.

If you don’t have a degree, it might be harder to find your first client, but once you have some experience and testimonials behind you, future prospects are unlikely to even ask you if you have a degree. It’s just as important to have the right skills, knowledge and attitude as it is to have a degree.

Pros and Cons of Starting a Booking Business

Let’s break down the advantages and disadvantages of bookkeeping, if you’re still unsure of whether it’s the right choice for you.


  • Low startup costs
  • Lots of demand
  • Easy to establish steady clients
  • Possible to work virtually and flexibly
  • Certification and experience not necessary


  • High responsibility
  • Chance of error or being sued
  • Need to keep client data secure
  • May require expensive software

Should You Start a Bookkeeping Business?

There’s little doubt that the world of online bookkeeping jobs offers an exciting and profitable opportunity. The idea of working on your own terms to your own schedule while helping clients and earning a great income sounds like a dream come true for many people. The effort and dedication it takes to make the transition to self-employment is highly rewarding for those who have done it. You could have all those things. Everything you’ve ever wanted is within reach if you work hard and believe in yourself.

Calculating is a specialized skill and requires a certain type of person. Ensuring that the person you hire to manage your finances is trustworthy is important. You need to be both a numbers person and a people person in order to be successful. It can help you in many aspects of your life if you have this combination.

It is an isolating experience for many people to go through the process of setting up a business on their own. During this process, a support network of family and friends can be helpful.

You have a skill set which is in short supply and high demand if you think you meet all the above criteria. The rewards of a career in project management can be very rewarding. You might want to consider starting a different business if you don’t already have one.

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