You are currently viewing Online Data Entry Jobs: A Guide to Finding and Succeeding in the Industry.

Online Data Entry Jobs: A Guide to Finding and Succeeding in the Industry.

Online data entry jobs are increasingly becoming popular among individuals looking for flexible work that they can do from the comfort of their homes. Data entry involves inputting data from various sources such as physical documents, spreadsheets, handwritten notes, and audio recordings into computer systems or databases. This information is used in various fields such as healthcare and finance to help companies make strategic decisions. Online data entry jobs come in different types, including but not limited to, spreadsheet data entry, document transcription, form filling, and data mining. These jobs vary in complexity and can be either full-time or freelance, making it easy for individuals to choose a schedule that suits them. While online data entry jobs require strong attention to detail and the ability to work quickly and accurately, they generally do not require a high level of formal education. As a result, many people find these jobs suitable for supplementing their income, transitioning to a career in data entry, or using them as a springboard for other higher-paying jobs.

Types of Online Data Entry Jobs

  • Spreadsheet data entry: Entering data from spreadsheets into different computer systems, databases or software.
  • Document Transcription: Converting handwritten notes and text from physical documents into digital formats.
  • Form filling: Entering data from surveys, questionnaires and response forms into software or databases.
  • Data mining: Extracting data from various sources and analyzing it to help businesses make informed decisions.
  • Audio transcription: Converting audio recordings into digital text formats.
  • Image to text conversion: Converting text in images into digital formats using OCR (Optical Character Recognition) software.
  • Data cleansing: Reviewing and cleaning up data to ensure data accuracy and completeness.

Online data entry jobs can be found on various websites that provide freelance services like Upwork, Fiverr and Freelancer. Job search engines like Indeed and Glassdoor also have listings for full-time online data entry positions.

What is online data entry job all about?

Online data entry job refers to a flexible work opportunity that requires individuals to input various forms of information into a computerized database. This work can be done from anywhere and doesn’t require any specific educational qualification. Online data entry jobs can be full time or part time, depending on a job seeker’s preference. Some of the tasks involved in an online data entry job may include:

  • Transcription of audio or video files into written documents.
  • Typing up handwritten notes or documents
  • Data entry tasks such as inputting information into spreadsheets and databases
  • Organizing and maintaining data records

If you’re interested in pursuing an online data entry job, there are various websites such as Upwork, Freelancer and Fiverr where you can find work opportunities. Some companies may also advertise online data entry jobs on their websites or job boards.

Skills Required for Online Data Entry Jobs

  • Computer Literacy: Familiarity with computer basics, MS Excel, Google Sheets, and other spreadsheet software.
  • Typing Skills: Good typing skills with a high level of accuracy and speed (usually between 50-80 words per minute).
  • Data Entry Accuracy: Attention to detail is essential to ensure the data entered is accurate and presented error-free.
  • Time Management: Ability to manage time efficiently since most data entry projects come with strict deadlines.
  • Communication Skills: Good verbal and written communication skills to interact with clients and team members, and understand the instruction provided.

Interesting Fact: Did You Know?

According to the U.S Bureau of Labor Statistics, the demand for data entry workers is expected to decline by 2% between 2019 and 2029, due to the increased use of automation. However, this does not mean that data entry jobs will completely disappear. Businesses will still require human input to maintain and manage data effectively.

Data Entry Skills Comparison Table

General Data Entry Medical Transcription Legal Transcription
Typing Speed (WPM) 50-80 70-100 75-120
Specialized Knowledge N/A Medical Terminology Legal Terminology
Typical Pay Range (per hour) $10-$16 $15-$25 $25-$40
Attention to Detail Essential Essential Crucial

What are the 10 key data entry skills?

To become proficient in data entry, there are ten essential skills you need to master:

1. Typing Speed and Accuracy Having a fast and accurate typing speed is a must-have skill for efficient data entry.
2. Attention to Detail Data must be entered accurately, so paying attention to details and following instructions is crucial.
3. Basic Software Knowledge Proficiency in MS Office, Google Sheets, Doc and other software used in data entry is necessary.
4. Time Management Being able to manage your time to meet deadlines is important for success in data entry jobs.
5. Multitasking As a data entry professional, you need to be able to multitask and work quickly with minimal errors.
6. Organization Having good organizational skills will help you keep your work in order and improve the quality of your output.
7. Punctuality Meeting deadlines requires punctuality and a reliable work ethic, which translates to a successful career in data entry.
8. Communication Being able to communicate your concerns and suggest ways to optimize processes is important for your career growth in data entry.
9. Research Skills Being able to find and verify information to enter and record data accurately is a must-have skill.
10. Familiarity with Basic Mathematical Functions Mathematical computations are inevitable in data entry, so having basic math skills will allow you to enter data accurately.

In conclusion, Data entry skills are vital for success in the profession. Brushing up on your skills can help you become more efficient and productive in your work.

How to Find Online Data Entry Jobs

  • Finding freelance data entry jobs can be done by exploring popular freelancing marketplaces like Upwork, Fiverr, and Freelancer.
  • Job search websites like Indeed, Glassdoor, and Flexjobs can be used to find full-time online data entry positions based on your location.
  • Connecting with resourceful people on LinkedIn, Facebook Groups is another way to discover data entry opportunities.
  • Keep in mind that you might have to follow a strict schedule if offered a full-time position.
  • Some reliable companies like Axion Data Entry Services, Clickworker, and DionData Solutions offer home-based data entry jobs with hourly rates that vary based on your speed and accuracy.
  • Select data entry projects that match your skills and interests, and maintain an impressive portfolio showcasing your experience to significantly increase your chances of landing a profitable gig.

Online Data Entry Certifications & Courses

Name of Certificate/Course Platform/Offered by Duration/Cost
Data Entry Certification Course Huckleberry Communications 30 hours/$225
Data Entry Skills Course Alison 2-3 hours/Free
Mastering Data Entry & Analysis GoSkills 1 hour/$29
  • Completing data entry certifications indicated on your resume will make it stand out when applying to online data entry jobs.
  • In contrast to traditional degrees, these certificates take significantly less time to obtain and can increase your chances of being hired quickly.

How do I become an online data entry?

Below are the steps to become an online data entry:

  • Build your typing speed and accuracy
  • Learn Microsoft Office applications, especially Excel
  • Join online freelancing platforms such as Upwork, Freelancer, and Fiverr
  • Search and apply for data entry jobs on job boards such as Indeed and Glassdoor
  • Consider taking online data entry courses to learn more and improve your skills

It’s important to note that there are many scams related to online data entry jobs, so be sure to do your research and only work with reputable companies or clients.

Common Challenges in Online Data Entry Jobs

  • The repetitiveness of the work can be draining; data entry work can be monotonous and may lead to burnout.
  • The competition for these jobs can be intense; freelancers have to find ways to set themselves apart from other applicants.
  • Many scammers base their scheme on data-entry job ads, so it’s crucial to always verify the credibility of the company offering the job posting.
  • Spending long hours at the computer typing can result in health issues like carpal tunnel syndrome and eyestrain.
  • Online data entry jobs generally pay low wages unless you have years of experience or specialized knowledge.
  • Those considering online data entry jobs should be aware of these potential challenges before committing to such positions.

What is the work of online data entry?

Online data entry is the process of inputting data into online systems or databases. It is a job that requires attention to detail and accuracy. Online data entry work typically involves transcribing information from physical documents or digital files, such as:

  • Surveys
  • Invoices
  • Medical records
  • Product descriptions
  • Customer information

Many companies offer online data entry jobs, and some popular websites for finding data entry work include Upwork, Fiverr, and Freelancer. It’s important to be cautious when accepting online data entry work, as there are many scams and fraudulent offers online.


Online data entry jobs may not be the most glamorous way to make money online, but they can be a great option for those in need of extra income or flexible work. Finding legitimate data-entry jobs online requires diligence and an awareness of the potential pitfalls. It’s important to be patient, focused, and smart in selecting the right opportunities to apply for. Always double-check the legitimacy of a company and the job offer before accepting any data entry job. While there are challenges, data entry jobs can offer a convenient and flexible means of earning money from home. With the right mindset and skills, anyone can excel in data entry work and make it a rewarding source of income.