Office Coordinator

Job Details:-

This is a job posting from company – Omada Search

Employment TypeFull Time

Work Hours: 8

Salary: $20 To $30/An Hour

Location: North Carolina, USA

This job is 100% remote.

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As an Office Coordinator, you are the liaison between the customer and the project coordinator that provides administrative support on daily tasks.

A Successful Office Administrator Will:

  • Take initiative in recognizing office inefficiency by helping with the implementation of office systems, layout, and equipment procurement to better improve workplace practices.
  • Process and maintain client paperwork to ensure the appropriate information is collected and up to date from clients.
  • Provide clients and vendors basic company documents upon request, to include COI and W9 form submissions.
  • Answer incoming service calls for various branches on an as-needed-basis and route the calls to appropriate staff with the highest level of customer satisfaction.
  • Perform data entry, generate reports, and sort data from multiple computer applications under managerial supervision.
  • Process and maintain internal inventory levels across multiple warehouse locations to ensure the correct counts are sustained and investigate inconsistencies.
  • Assist in basic logistics such as – arranging shipping and delivery and ordering various supplies, while ensuring cost effective measures are taken.
  • Assist Management teams with special projects, including but not limited to – presentations, Visio diagrams, statistical analysis projects to include generating charts and graphs, and research projects as assigned.
  • Assist in basic IT tasks: application instructions, printer set up, new phone set up, password resets, etc.

Education and Experience:

  • College Degree Preferred
  • 3 -5 years of experience in related roles
  • Demonstrated use of Microsoft Office Suite, Preferred knowledge of Adobe Creative Cloud Products

Required Key Skills:

  • Demonstrated track record of developing effective relationships with stakeholders, partners, and diverse internal customer groups
  • Developing ability to support major initiatives across a diverse, geographically dispersed environment
  • Collaborates with operational support teams to identify risks and issues that may not be visible at the task level but impact the overall project or broader scope
  • Developing presentation, verbal and written communication skills; must be an articulate and persuasive communicator
  • Understanding of HR processes and technology platforms
  • Exceptional customer service skills
  • Exceptional problem-solving skills with a passion for data integrity, process definition, and continuous learning
  • Results-driven, solutions-oriented, and comfortable in a fast-paced environment with competing priorities


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