HSHP08-2022-04712-Assistant Vendor and Contract Manager-Cheyenne

Job Details:-

This is a job posting from company – State of Wyoming

Employment TypeFull Time

Work Hours: 8

Salary: $20 To $30/An Hour

Location: Wyoming, USA

This job is 100% remote.

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Description and Functions

Open Until Filled

GENERAL DESCRIPTION:

This assistant position will work on procurement, contracting, and contract management. Due to a large number of high-dollar contracts with complex Statements of Work and Service Level Agreements, the assistant contract manager will help monitor and track the performance of vendors within the Client Services Unit. This includes the Wyoming Eligibility System, the Customer Service Center, Tribal Eligibility Workers, and Professional Information Technology and Project Management services. This position will supplement the procurement, contracting, and contract management during procurements, contracting, implementations, and contract monitoring cycles for some contracts, and will manage some of the other smaller contracts within the Client Services Unit.

Human Resource Contact: Anissa French /

ESSENTIAL FUNCTIONS: The listed functions are illustrative only and are not intended to describe every function which may be performed in the job level.

  • Monitors the Wyoming Eligibility System (WES) vendor contract to assure that the system complies with state and federal regulations for enhanced Federal Financial Participation and meets the needs of the users.
  • Assists the Vendor and Contract Manager in monitoring the performance of the Customer Service Center (CS) vendor to ensure that eligibility is being determined in a timely and accurate manner and meets Federal and State guidelines.
  • Anticipates and prepares for changing program requirements, evaluates and enhances processes to gain efficiencies, and plans and develops program strategies based on best practices.
  • Researches and documents development to assist the Vendor and Contract Manager in the development of Project Proposals, funding requests, procurement documents, contracting documents, and performance monitoring and tracking tools.
  • Assists the Vendor and Contract Manager in identifying WES enhancements and providing defect resolution including tracking and prioritizing work, developing testing plans and coordinating with staff and vendors, completing user acceptance testing, and documenting and tracking results and mitigation. This will include monitoring and auditing the WES user accounts.
  • Performs Contract Management duties including the management of vendor contracts for the Tribal Eligibility program and other contracts with limited services. This will include all aspects of contracting, payment for services and monitoring vendor performance including coordination with the WDH fiscal staff and the WDH Tribal Liaison.
  • Assists Client Services Staff with training initiatives in developing and delivering education and training material associated with eligibility and operations of the Medicaid and the Kid Care Chip (KCC) Children’s Health Insurance Program.

Qualifications

PREFERENCES:

Preference given to candidates with a B.A or B.S. degree, or four (4) years of progressive work experience in insurance, public health, economic assistance or social services programs, contract management or IT management.
Preference given to candidates with a Bachelor’s Degree in Healthcare, Insurance, Economic assistance or Social Services Programs, Contract Management, Business Management, Computer Technology, or Public Administration with four (4) or more years of progressive and successful experience in a business or project setting is preferred for this position.
Experience as a team member in large projects is preferred for this position, and related project management and business analysis experience or certifications should be noted in the application.
Preference given to candidates who have Project Management experience

KNOWLEDGE:

  • Knowledge of state government functions, state and federal statutes, rules, regulations, policies, and procedures governing Federal and State Medicaid and Medicare programs, Medicaid law, and regulatory structure including State and Federal Medicaid statutes, regulations, and policies as outlined in the Code of Federal Regulations.
  • Knowledge of healthcare delivery and regulatory systems at both the State and Federal level, and integrated automated systems currently used by the Division of Healthcare Financing.
  • Knowledge of State and Federal functions, procedures, concepts, principles, and practices.
  • Knowledge of Project Management knowledge, skills, and competencies in order to effectively coordinate complex technology projects.
  • Knowledge of Information Technology and common computer applications including Microsoft Word, Excel, PowerPoint, and SharePoint as well as Google Drive Suite workspace and Google tools.
  • Skill in active listening, emotional intelligence, and creative problem-solving skills; strong oral, written, and interpersonal communication skills at a variety of levels and with multiple audiences.
  • Skill in critical thinking, with an ability to evaluate complex sets of data and information.
  • Skill in establishing and maintaining effective working relationships with other program managers, clients, vendors, and the public.
  • Ability to work independently with minimal supervision while balancing multiple demands on time and resources.
  • Ability to make sound judgment calls, think quickly, and formulate concise answers and plans with known information while interpreting DHCF rules, policies, and procedures.
  • Ability to draft clear and concise reports utilizing technical writing tools and techniques.
  • Experience demonstrating the ability to collect and organize information from complex data systems.
  • Experience in decision-making and evaluation of results in order to make future program recommendations based on trends.
  • Experience gathering and compiling data to meet Client Services user needs through the use of tables, charts, graphs, and written reports.
  • Must be detail-oriented, highly organized, and self-motivated.
  • Must maintain a high level of confidentiality both inside and outside of DHCF.

MINIMUM QUALIFICATIONS:

Education:

Bachelor’s Degree (typically in Healthcare)

Experience:

0-2 years of progressive work experience (typically in Health Programs)

OR

Education & Experience Substitution:

3-5 years of progressive work experience (typically in Health Programs)

Certificates, Licenses, Registrations:

None

Necessary Special Requirements

PHYSICAL WORKING CONDITIONS:

This position takes place in an average work environment.

NOTES:

  • FLSA: Non-Exempt
  • The Wyoming Department of Health is an

employer.

Supplemental Information

048-Wyoming Department of Health – Division of Healthcare Financing

Click to view the State of Wyoming Classification and Pay Structure.

URL:

The State of Wyoming is an Equal Opportunity Employer and actively supports the ADA and reasonably accommodates qualified applicants with disabilities.

Class Specifications are subject to change, please refer to the A & I HRD Website to ensure that you have the most recent version.

There are many benefits to living and working in Wyoming. Beautiful country with wide-open spaces and clean air, great recreational opportunities, and no State income tax to mention a few! In addition, the State of Wyoming offers State employees a very generous benefits package. Please for more information on the State of Wyoming employee benefits*.

For additional information on living in the state of Wyoming please .


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