Editorial Specialist (Time-Limited)

Job Details:-

This is a job posting from company – Harvard University

Employment TypeFull Time

Work Hours: 8

Salary: $20 To $30/An Hour

Location: Massachusetts, USA

This job is 100% remote.

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Job Code

402034 Editorial Assistant III-Spclst



Time Status



55 – Hvd Union Cler & Tech Workers

Basic Qualifications

  • Minimum of one year related editorial experience; two years preferred.
  • Must possess excellent attention to detail, verbal and written communication skills, and have an excellent command of grammar, punctuation, and spelling.
  • Exceptional customer services skills are required.
  • Must occasionally work additional hours during peak periods during the year.
  • Strong computer skills and desktop publishing experience with Windows, Excel and database knowledge required.

Additional Qualifications and Skills

  • Bachelor’s degree strongly preferred – ideally including coursework in English, journalism, publishing, or equivalent experience.
  • Project management and research experience preferred.
  • Excellent English grammar, spelling, proofreading skills, accuracy, and organizational skills.
  • Ability to collaborate effectively with alumni volunteers, staff, students, and vendors.
  • Proficient computer skills, familiarity with using content-management systems, Microsoft Word, Excel, HTML, and Adobe InDesign required.
  • Ability to set priorities and meet deadlines for multiple concurrent projects while providing the highest level of customer service to the alumni community.

Additional Information

This is a time-limited position with an end date of 6/30/24.
This position requires a 3 month orientation and review period.
Please include a cover letter with your application.

Why AA&D?
We are a dedicated team of 400 alumni affairs and development professionals supporting Harvard’s advancement activity through roles that include front-line fundraising, alumni and volunteer engagement, technology, events, communications, prospect management and research, business process, talent management and many other areas.

Harvard’s Alumni Affairs and Development team inspires and galvanizes alumni, friends, and members of the University community to support Harvard through philanthropy, governance, and active engagement. AA&D believes a workplace that reflects the diversity of our society and our ever-evolving University constituency makes us a stronger and more effective organization. Our goal is to create an environment of respect that values the many talents, perspectives, and experiences of our community, to deliver the strongest possible results by incorporating diverse perspectives into our daily work, and to make AA&D a great place to work for everyone. AA&D strives to live our values of respect, inclusion, trust, collaboration, innovation and sharing of information in our daily interactions and our work.

To learn more about how Harvard supports diversity and inclusion throughout the University please visit the Office for Diversity, Inclusion & Belonging at .

Harvard University Benefits: Information can be found at .

Accommodations: Harvard University welcomes individuals with disabilities to apply for positions and participate in its programs and activities. If you would like to request accommodations or have questions about the physical access provided, please let your recruiter know.

Vaccine Requirements: The University requires all Harvard community members to be fully vaccinated against COVID-19 and it is strongly encouraged to stay up to date with COVID-19 vaccine boosters. Individuals may claim exemption from the vaccine requirement for medical or religious reasons. More information regarding the University’s COVID vaccination requirement, exemptions, and verification of vaccination status may be found at the University’s “COVID-19 Vaccine Information” webpage: .


Harvard Alumni Affairs and Development

Pre-Employment Screening


Job Function

Alumni Affairs and Development, Communications

Position Description

  • Answers office’s telephone and handles walk-in inquiries.
  • Works closely with alumni volunteers and University staff on production of three to four Class Reports annually, providing excellent customer service and alumni relations at all times.
  • Manages alumni volunteers and University staff on communications, class participation, budgets and goals for financial contributions to books, editorial decisions, potential issues, etc. Handles correspondence with authors, class secretaries, report chairs, printers, and others.
  • Tracks participation and financial data of assigned reunion classes and works closely with senior associate director of office on outreach to meet financial goals.
  • Coordinates publishing of three to four volumes of Class Reports, meeting a mail date preceding each quinquennial Reunion in the most cost-effective manner. Utilizes web-based content management system and office software-MS Word, Excel, Advance, InDesign, Photoshop, Acrobat, HTML, XML, etc.-to accomplish tasks.
  • Edits and prepares copy, following selected book style, office style guide, and the Chicago Manual of Style, for printer from author manuscripts.
  • Directs queries to alumni authors as early in editorial production stage as possible.
  • Supervises and trains assigned student workers who assist with book production: keying and scanning copy, research and fact checking, cross-referencing of indexes, use of specialized computer programs, etc.
  • Proofreads text, galleys, and page proofs, and makes corrections as needed.
  • Throughout production cycle incorporates address/status changes to Report in all segments: the Records of the Class section, Geographical Index, Obituaries; relates address/status change information to other departments as necessary (Alumni Records, Reunion Office, etc.)
  • Researches and writes obituaries
  • Designs mailing materials (forms, questionnaires, postcards, class stationery) in Adobe InDesign to provide print-ready files for printers.
  • Working with alumni report chairs, prepares and schedules mailings, broadcast emails, and social media alerts, making recommendations on mailing design and content.
  • Provides light administrative support to assistant director and senior associate director as needed.
  • Contributes to the development of creative strategies for marketing to and engaging participation from alumni.
  • Contributes to team effort by accomplishing related duties as required.
  • Covers the HAA reception desk per the established rotation schedule.
  • Provides occasional events support on campus during nights and weekends as necessary, schedule-permitting.
  • The above covers the most significant responsibilities of this position. It does not, however, exclude other duties, the inclusion of which would be in conformity with the level of the position


Alumni Affairs and Development

Job Summary

This position will be based on our campus in Cambridge, MA.

Alumni Affairs and Development (AA&D) comprises the University Development Office (UDO), Faculty of Arts and Sciences (FAS) Development, AA&D Resources, and the Harvard Alumni Association (HAA). There is a unique relationship between the University and the FAS fundraising operations, resulting from a long history in which University fundraising ultimately grew out of College fundraising.

Harvard Alumni Association
The Harvard Alumni Association (HAA) is the University-wide alumni association for Harvard University. It is also the home to the Harvard College and Radcliffe College alumni/ae association and the staff that support them. In its University-wide capacity, the HAA serves alumni of all eleven schools at Harvard in a manner supportive of and complementary to the work of the individual school alumni offices. Harvard University alumni span the globe at nearly 400,000 strong – more than 327,000 are in the USA, with 204 international countries represented.

SUMMARY: This role is responsible for the full editorial production and mailing of three to four College Anniversary Reports, known as Red Books, annually, including outreach for participation, content (author submissions), printing process, and distribution. Manages alumni volunteers and provides exceptional customer service to alumni and colleagues across the University. Oversees all communications for assigned Class Reports, utilizing print and digital channels and analytics. Edits, proofreads, and prepares layout of Class Reports for printers. Designs, schedules, and approves all digital and mail communications. Researches and writes obituaries for assigned books. Collaborates with colleagues overseeing reunion events and fundraising to develop coordinated outreach and communications to alumni. Works closely with alumni, volunteers, vendors, and university staff. Extracts appropriate lists and reports from alumni database. Answers phones and manages data tracking of participation and income for classes in internal database. Provides light administrative support to assistant director and senior associate director of the office.

Commitment to Equity, Diversity, Inclusion, and Belonging

Harvard University views equity, diversity, inclusion, and belonging as the pathway to achieving inclusive excellence and fostering a campus culture where everyone can thrive. We strive to create a community that draws upon the widest possible pool of talent to unify excellence and diversity while fully embracing individuals from varied backgrounds, cultures, races, identities, life experiences, perspectives, beliefs, and values.

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