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Working From Home: Data Entry Jobs Guide

Many people are looking for flexible work-at-home job opportunities, and data entry positions are often mentioned as one of the most sought-after home-based job options. Data entry jobs working from home can offer flexibility, freedom, and the ability to earn a decent income. In today’s modern age, many companies and organizations prefer outsourcing work to save costs and achieve greater productivity. Data entry jobs are among the most commonly outsourced jobs, making it a popular work-from-home option for many people. However, it is important to know what data entry entails and the skills necessary to succeed in this role. This article will offer a comprehensive guide on data entry jobs working from home – what it is, where to find them, the necessary skills and equipment, and how much you can expect to earn. Whether you are a stay-at-home parent, a college student, or someone looking for a remote work opportunity, this article will help you understand what data entry work entails and how to get started working in this field from the comfort of your home.

What is Data Entry?

Data entry is the process of transcribing information from physical or digital documents into a computer system using specialized software. The information can include text, images, audio, videos, or any other form of digital data. As a data entry professional, your role involves entering information into web-based applications, spreadsheets, databases, and other programs.

Types of Data Entry Work

  • Online form filling
  • Data Processing
  • Captcha Filling
  • Data cleaning
  • Offline data entry
  • Transcription
  • Database updating

Data entry work can be tedious, but it can also be fulfilling and exciting, especially if you enjoy typing and want to build your skills in that area. Many companies outsource data entry work to independent contractors who can work from home.

Some popular sites to find data entry jobs include:

Keep in mind that some companies may advertise data entry jobs, but they could be scams or start-ups that don’t have the budget to hire professionals. Therefore, it is important to research the company and the job offer before applying.

What is data entry and transcription?

  • Data entry: The process of transferring information from paper-based documents, online sources or any other format into a digital format. This information can be in the form of text, numbers or any other data format.
  • Transcription: The process of converting spoken words into a written or electronic text document. This can include transcribing audio recordings, interviews, meetings, lectures, speeches and much more.

If you need help with data entry or transcription, there are many online services and freelancers available on websites such as Upwork, Fiverr, and Freelancer. Additionally, there are also software products available to assist with transcription, such as Express Scribe and Dragon Naturally Speaking.

Where to Find Work From Home Data Entry Jobs?

Many platforms offer data entry jobs, but the key is to choose the reputable ones that will pay you fairly for your work. Here are some websites that offer authentic data entry jobs:

Website Type of Data Entry Jobs Location
Upwork Online data entry, Form filling, Data Processing, Data Scraping, CRM Data Entry Global
Freelancer Typing, Spreadsheet and database management, E-commerce data entry Global
Fiverr Data entry and web search, Copy paste work Global
Captioning Star Captioning, transcription, and subtitling jobs Global
Smartcrowd Lionbridge Online data entry, Data validation, Control quality Global

Most of these websites are free to join, and some of them take a commission from your earnings. Exclusive data-entry sites also offer remote jobs, but they may require you to take a skills test or submit a resume with your application.

It is also worth noting that data entry jobs may not offer high hourly rates, but they can provide a stable income stream, particularly as a side hustle. However, as an expert in data entry, you can charge higher rates for specific data entry skills such as expert knowledge in MS Excel, which generates a higher income.

How can I do online data entry at home?

If you’re looking for ways to do online data entry from home, here are a few tips:

  • Search for freelance websites such as Upwork, Freelancer or Fiverr that often offer data entry jobs.
  • Check out job sites like Indeed or Glassdoor, which post remote data entry jobs regularly.
  • Create profiles on websites like Clickworker, Amazon Mechanical Turk or Lionbridge Smart Crowd that offer data entry work to remote workers.
  • You can also find data entry work through social media platforms like LinkedIn or Facebook, by searching groups associated with freelancing or data entry jobs.
  • Ensure that you have a computer, a reliable internet connection and proficiency in applications like Microsoft Excel.

What Skills Do You Need?

While data-entry roles vary from company to company, a few skills are essential for remote data entry jobs. Here are some skills that can help you excel as a data entry professional:

  • Accuracy and attention to detail
  • Fast typing speed with proficiency in word processors and spreadsheets, including MS Excel or Google Sheets
  • Basic computer skills including Microsoft Word and PowerPoint and keyboard shortcuts
  • Strong communication and remote collaboration skills
  • Excellent Writing, spelling and grammatical skills
  • Experience with data entry software and tools, including QR code reader, scanner, and OCR tools
  • Time management and organization skills to meet strict deadlines

Even if you don’t have all these skills or lack experience, there is no need to worry. You can take online courses, or refer to online tutorials, YouTube videos, or cheat sheets to acquire these skills. Some websites like LinkedIn Learning, Udemy, and Coursera offer various free or paid courses in Microsoft Office and other essential data-entry skills, so you can improve your expertise and gain confidence in the job market.

What are the basic skills required for data entry jobs?

Here are some of the basic skills required for data entry jobs:

  • Typing speed and accuracy are crucial as data entry requires inputting large amounts of data quickly and correctly.
  • Strong attention to detail is necessary to ensure that the entered data is accurate and error-free.
  • Proficiency in computer programs and software such as Microsoft Office, Google Docs, and spreadsheets is essential.
  • Good communication skills are required as data entry workers often need to communicate and coordinate with team members and supervisors.
  • Time management skills are also important for meeting project deadlines and managing daily tasks effectively.

What Equipment Do You Need?

One of the benefits of working remotely as a data entry professional is the flexibility to work from anywhere as long as you have the right equipment. Here are some essential tools and equipment that you need to have:

  • A computer or laptop with a reliable internet connection to access data and communicate with the employer.
  • A keyboard and mouse for easy data entry
  • A headset or webcam for communication with clients or colleagues
  • Data-entry software and tools like OCR and scanning software that can make your job easier
  • Microsoft Excel or Google Sheets, for creating spreadsheets and databases
  • A comfortable and well-lit workspace or home office with an ergonomic chair and desk to prevent musculoskeletal injuries or strain.

Depending on the nature of the job and the requirements of the employer, you may need additional equipment or software. Before applying for a remote data entry job, ensure that you have the necessary equipment and tools and budget the money towards them if needed. If you do not have the equipment or budget yet, you should look into leasing, renting or using shared office space as alternative options to working from home.

Can data entry be done remotely?

Yes, data entry can be done remotely from anywhere as long as you have a computer and internet connection. There are several online platforms that offer data entry jobs such as Upwork, Fiverr, Freelancer, and many more. Some of the benefits of doing data entry remotely include:

  • Flexibility to work from anywhere
  • No commuting costs
  • Ability to work on multiple projects simultaneously
  • Opportunity to earn a good income

How Much Can You Earn?

Data entry jobs’ salaries vary based on a variety of factors, including skills, location, type of data, and employer. Here are some of the ways data entry professionals can earn a living:

  • Hourly Rates: Some data entry jobs pay based on the number of hours worked. The average hourly rate for data entry jobs in the United States is roughly $15 per hour.
  • Per-Project Basis: Some data entry jobs pay based on the volume of data you input. Depending on the employer or the type of data, you can expect to earn anywhere between $0.02 to $0.10 per entry.
  • Freelance Work: You can freelance as a data entry professional and work on your own terms. Freelancers set their prices, and some can charge more than $30 per hour for their services.

Although data entry jobs may not be the most lucrative profession, they can offer decent pay for those with high levels of accuracy and fast typing speeds. Always do your research and ensure that your pay aligns with your skills and expertise.

How much can I earn from data entry?

Data entry jobs vary in pay depending on the complexity of the task, the amount of time it takes to complete and the employer. However, the average hourly pay for a data entry clerk is around $15/hour.

Here are some websites where you can find data entry jobs:

It is important to note that some data entry jobs may require specific skills or experience, and may pay more or less than the average.


Working from home as a data entry professional can be an excellent way to achieve work-life balance while earning an income. With several job boards and companies offering remote data entry jobs, finding work has never been easier. However, it’s crucial to remember that data entry jobs require focus, accuracy, and attention to detail. Additionally, as with any online job, be wary of scams and always research the company or job opportunity before accepting any assignments.

If you’re considering a career as a data entry professional or looking for a source of supplemental income, these jobs might be worth exploring. By following the tips outlined in this article, you can give yourself the best chance of success and find work that suits your skills and schedule.

Remember, data entry jobs may not be the best fit for everyone, but they are certainly worth exploring as a means of earning an income from home.