You are currently viewing Data Entry: An Overview

Data Entry: An Overview

If you are interested in finding an entry-level job that does not require a specific degree or certification, data entry might be a good option. Data entry jobs involve entering data from various sources, such as financial reports or customer information, into computer systems or databases. These positions usually require basic computer skills, good typing speed, strong attention to detail, and the ability to work independently or in a team. Data entry jobs can be found in a wide range of industries, including healthcare, finance, and retail. While there is no specific educational requirement for data entry jobs, having a high school diploma or equivalent is often necessary. Some employers offer on-the-job training, while others require previous experience with specialized software or tools. The average hourly wage for data entry professionals in the United States is around $15, according to the Bureau of Labor Statistics. While job openings for data entry professionals are expected to decline due to automation, this is still an excellent starting point for those looking to enter the workforce or change careers.

Skills Required for Data Entry Jobs

Data entry jobs require a specific set of skills to ensure quality and accurate data entry. Some of the essential skills include:

  • Good typing speed
  • Strong attention to detail
  • Organizational skills
  • Ability to work efficiently and accurately under pressure
  • Familiarity with computer programs and databases
  • Excellent written and verbal communication skills
  • Basic math skills

In addition to these skills, employers may require some knowledge of industry-specific terminology, software or tools. Some employers offer on-the-job training, while others require previous experience. If you lack experience, you may consider taking an online course or certification in data entry to enhance your skills and stand out from other job applicants. Some recommended websites for online courses include Udemy, Skillshare, and Coursera.

What skill do you need for data entry?

To become an efficient data entry operator, you should have the following skills:

  • Strong typing abilities
  • Excellent knowledge of basic computer programs, including MS Excel and Word
  • Good written and verbal communication skills
  • Attention to detail and the ability to detect errors
  • Organizational and time-management abilities to complete tasks within the deadline

If you are new to data entry, you might consider enrolling in an online course like Udemy or LinkedIn Learning to help you develop these skills. Additionally, using tools like Grammarly or Hemingway Editor can help maximize your writing potential.

Training and Qualification for Data Entry Jobs

Data entry jobs have no specific educational or training requirements, making them accessible to anyone with basic computer skills. However, employers may require entry-level candidates to have at least a high school diploma or equivalent. Some employers also provide on-the-job training to enhance the skills of entry-level data entry clerks.

Some recommended online courses or certification programs for data entry include:

  • Microsoft Excel – Basic to Advanced
  • Professional Data Entry Course
  • Certified Data Entry Specialist
  • National Computer Science Academy – Data Entry Specialist

According to the Bureau of Labor Statistics, the employment of data entry keyers in the United States is projected to decline 5 percent from 2019 to 2029 due to technological advancements that can automate data entry tasks. However, data entry jobs worldwide still remain in high demand, with the potential for job growth in industries such as healthcare, government, and finance. Here is a table that shows the median annual wage for data entry keyers in various industries:

Industry Median Annual Wage (May 2020)
Financial and Insurance Activities $37,940
Administration and Support Services $32,530
Healthcare and Social Assistance $31,180
Wholesale and Retail Trade $30,480

Entry-level data entry jobs can be a great way to start a career in the field of data management. Remember to continuously enhance your skills through online courses and certification programs. Check out Coursera, Udemy, and Guru for more learning opportunities.

What Type of Training Do I Need for Data Entry?

  • Basic typing skills: Having a typing speed of at least 50 words per minute will make data entry work much easier and faster. Practice touch typing for speed and accuracy.
  • Microsoft Office Suite: Familiarize yourself with Excel, Word, and other relevant software programs. Learn how to use various formatting tools, how to sort and filter data, and how to create and edit spreadsheets.
  • Data Entry Software: Many companies use bespoke data entry software, which may require training before using.
  • Online Data Entry Courses: Many online education providers offer courses on data entry. Look for courses that cover topics such as data formatting, keyboard shortcuts, quality control, and proofreading.

Completing a data entry course or certification program could help improve your chances of getting job offers. Consider enrolling in the online courses provided by websites like Udemy and Coursera or, alternatively, check out industry-standard certification programs like AAPC’s Data Entry Online course.


If you are searching for a job role that requires a good eye for detail and basic computer skills, data entry could be the perfect entry-level job for you. It is a great starting point that can set you up for a lifelong career in different fields. With many online courses available and the ease of accessing data entry jobs from home, it’s important to research thoroughly on various training and certification programs before opting for one. Whether you plan to climb up the career ladder or use data entry as a temporary job, the professional experience gained will play an instrumental role in future success.